Active Adult Center
Room Rental Request

Please complete and submit this form to begin the room reservation process. Reservations are not finalized until confirmed by Active Adult Staff. All reservations are subject to availability. You will be contacted within 48 hours of staff review during our business hours (Monday – Friday, 8am – 5pm). We ask that you review the Active Adult Center Room Rental Information Sheet prior to completing the reservation form.

Rental Timeframes:
Fridays: 6pm – Midnight
Saturdays: 8am – Midnight
Sundays: 8am – Midnight

Applicant Address
Please include time you need for setting up the room and cleaning it up. Rooms can be rented for up to 8 hours.
Round tables can accommodate up to 8 people.
6' tables can accommodate up to 6 people.
8' tables can accommodate up to 6 people.

Guidelines

  • A $150 security deposit is required at the time of booking and must be paid on a credit card. This deposit is nonrefundable if the event is cancelled by the renter less than two weeks before the scheduled date. The deposit will be refunded within five business days after your event if all conditions are met and there is no damage to the facility or grounds because of your rental.
  • Rental of an event hall or classroom does not include usage and/or admission to the Active Adult Center.
  • You are welcome to decorate the table and have balloons; however, do not affix anything to the walls, windows, or ceiling. Decorations such as glitter, confetti, pinatas, or open flame candles are not allowed along with popcorn and gum.
  • Please keep the service and consumption of food and beverages within the reserved room only.
  • During your rental you will only be able to utilize the space(s) you reserved. All other areas of the center will be unavailable. Guests will enter and exit though the external doors to your room.
  • As the reservation holder you must be present at the facility during the hours of approved use.
  • You are only permitted to use the room during your reserved time. Rooms will not be made available before the scheduled start time. Guests staying in their space past the scheduled time will forfeit their security deposit and be asked to leave.
  • No outside tables or chairs are permitted.
  • Please plan on supplying your own party/event supplies (plates, cups, napkins etc.).
  • Smoking is only permitted outside, in designated areas.
  • Alcohol permit requests must be submitted at least three weeks (21 days) in advance of the rental date. Cash bars or reselling of alcohol is not permitted.
  • Recreation Staff are responsible for opening and securing the facility, being visible and helpful for all reasonable questions and accommodation. Custodians and/or Recreation Center Staff are not available for the exclusive use of any rental group.
  • The City of Thornton and the Active Adult Center are not responsible for any lost or stolen items during your rental.
  • Unusual rowdiness or physical/verbal abuse to a staff member, patron, or City property may result in the immediate termination of your event.
  • Any changes to the number of rooms reserved, hours of rental, and alcohol permit requests must be made at least three weeks (21 days) prior to the rental date and are subject to coordinator approval.
  • As the renter, you are held responsible for all facility damage and injuries that occur during your rental done by you and/or your guests. The city is not liable for any such damages or injuries. This includes injuries obtained or damage incurred on the property, both inside and outside the building/facility. Should any incidents occur, you are required to notify staff immediately.

All rentals are subject to availability. Submitting this form does not finalize your rental. Staff will contact you within 48 hours to review and confirm your reservation.

By submitting this request I acknowledge that I have read and understand the guidelines above.