Thornton Parks, Recreation, and Community Programs
Room Rental Request

Guidelines

• Reservations under $150.00 must be paid in full at the time of booking. Reservations over $150.00 will require $150.00 minimum at the time of booking, remaining balance must then be paid two weeks prior to your scheduled event.
• Reservation fee is non-refundable if the reservation is cancelled less than 14 days prior to rental.
• Rental of a multi-purpose room or class room does not include usage and/or admission to the Recreation Center.
• You are welcome to decorate table and have balloons; however do not affix anything to the walls, windows, or ceiling. Decorations such as glitter, confetti, pinatas, or open flame candles are not allowed along with popcorn and gum.
• Please keep the service and consumption of food and beverages within the reserved room only.
• As the reservation holder you must be present at the facility during the hours of approved use.
• All time required in a room(s) must be paid for, including setup and teardown. If additional time is necessary for either then please factor that into your rental request. You are only permitted to use the room for the times you’ve requested and been granted. Groups or guests staying past their scheduled reservation time may be charged an additional fee.
• A cleaning deposit of $150.00 may be required based on the size, duration, or planned activities of any rental request. This fee will be included in the rental charge upon booking. Please keep in mind that you are responsible for the room(s) condition. A percentage, up to 100%, of this cleaning deposit may be kept by either TWRC or CRC staff if upon completion of the rental the room is left damaged, unsanitary, or otherwise excessively messy. Cleaning supplies will be made available to all rental groups as needed, and recreation staff will be available to inform groups as to what needs to be cleaned to avoid losing any of the cleaning deposit.
• Room rentals include the use of tables and chairs only.
• Use of Kitchen (Carpenter Rec Center only) – Due to liability reasons the general public is not permitted to use any of the heating appliances (stove, ovens, grills, etc.) at any time. If your event is being catered and needs the use of the heating appliances a $200.00 damage deposit and a $100.00 user fee is required. Additionally the caterers must provide proof of a Colorado Food Serving License and proof of insurance in the amount of one million dollars. Please note there are no fees or restrictions to use the following; refrigerator, freezer, ice machine, counter space, and sinks.
• No outside tables or chairs are permitted.
• Please plan on supplying your own party supplies (plates, cups, napkins etc.).
• Smoking is only permitted outside, 25 feet or further from the facility, as indicated by signage.
• Alcohol requires a permit and the following stipulations;
  • $150.00 damage deposit
  • Security is required. One officer, at an additional cost of $55.00 per hour, for 150 guests or less. Two officers will be required for groups larger than 150.
  • Cash bars are not permitted.
• Recreation Staff are responsible for opening and securing the facility, being visible and helpful for all reasonable questions and accommodations. Custodians and/or Recreation Center Staff are not available for the exclusive use of any rental group.
• The City of Thornton and TWRC/CRC are not responsible for any lost or stolen items during your rental.
• Unusual rowdiness or physical/verbal abuse to a staff member, patron, or City property may result in the immediate termination of your event.

All rentals are subject to availability. Submitting this form does not finalize your rental. Staff will contact you within 48 hours to review and confirm your reservation.